Employment Opportunities

Job openings for 2018:

Administrative/Fund Development Assistant

Reports to: Curator/Administrator

Duties:

The Administrative/Fund Development Assistant is responsible for the day to day office administration activities of Colchester Historical Society. These activities include completing weekly deposits and cheque requisitions, ensuring that admission fees, donations, sales, publications and attendance records are collected, recorded and maintained as required. The Assistant will work with the Administrator and Fundraising/Major Gifts Committee to implement CHS’ five-year Fund Development Strategy and ensure critical path milestones are met. The Assistant is responsible for implementing CHS’ major fundraising event as well as other donor events and receptions. The Assistant will maintain membership and donor records and plan strategic communications with donors. The Assistant will research potential gift prospects, funders, and sponsors and write proposals. The Assistant will participate in the planning of annual and longer-term fund development strategies. The Assistant will perform other duties as determined by the Administrator.

Qualifications:

Experience

  • Undergraduate degree or college diploma in communications, marketing, office administration or relevant field
  • Strong skill level with Microsoft Office and Word Press
  • Experience working with volunteers and in a team environment
  • Experience coordinating projects and events
  • Grant seeking including research, proposal writing and reporting requirements an asset
  • Hands-on practical experience in fundraising an asset
  • Data entry experience an asset
  • Editing skills an asset

Personal Skills

  • Fast learner who is eager to expand skill set and experience
  • Strong written and verbal communications skills
  • Highly organized and strong attention to detail
  • Ability to manage multiple projects and meet deadlines
  • Self-motivated with the ability to complete projects independently
  • Strong interpersonal skills with high levels of emotional intelligence and empathy

All applicants must:

  • be a recent graduate who successfully completed a post-secondary program within the last year.

Specialty statements:

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer or will result in termination of your employment. Checks may include one or all of the following: Reference Checks, Criminal Background checks, Child Abuse Registry and education.

Remuneration: $1153.84 bi-weekly

Start Date: October 15, 2018

Term: This is a 2-year contract position with a 6-month probationary period.

Deadline for Application: September 30, 2018

To apply:

Resumes, Cover Letters, One-page Writing Sample, and References can be sent to:

Margaret Mulrooney, Curator/Administrator
curator@colchesterhistoreum.ca

 

Digitization Assistant

Reports to: Archivist

Job Description:

The Digitization Assistant will be responsible for completing a 17-week digitization project of the Colchester Historical Society’s map collection under the funding of the Provincial Archival Development Program. The project will involve appraising, selecting, describing, and re-housing the Archives’ map collection, as well as updating current map entries on the database. The Digitization assistant will assist with transporting the maps to be digitized. Once digital copies of the maps have been made, the assistant will be responsible for both creating an internal finding aid and uploading the images online to MemoryNS with the appropriate descriptors. The Digitization Assistant will work closely with the Archivist while conducting the project. They will be trained in collections management, data entry, and care and preservation methods.

Responsibilities:

  • Appraisal and selection of map records
  • Preservation and re-housing of the map collection
  • Preparing maps to be transported to third party digitization company
  • Receiving maps following digitization
  • Describing the records according to the Rules for Archival Description
  • Creating an internal finding aid for the map collection
  • Uploading digital images onto MemoryNS and adding the appropriate descriptors
  • Physical re-organization of storage space

All applicants must:

  • Have data entry experience
  • Have strong communication and organizational skills
  • Be attentive to detail
  • Have strong computer skills (Microsoft suite of tools)
  • Be fluent in English
  • Possess the ability to work both independently and as part of a team

The following are considered assets for the position:

  • Educational background in Archival Studies or Library and Information sciences
  • Knowledge of best practices in collections and archives management
  • Experience working in archives/museum settings
  • Knowledge of the Rules for Archival Description
  • Knowledge of Nova Scotia History
  • Experience handling and caring for archival records and/or artifacts

Speciality statements:

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer or will result in termination of employment. Checks may include one or all of the following: Reference Checks, Criminal Background Checks, Child Abuse Registry, and Education.

Salary range: $15/hour for a 35-hour week plus 4% vacation pay
Period of Employment: 17 weeks
Start date: October 15, 2018
End Date: March 1, 2019

Deadline for application: September 30, 2018

Resumes, Cover Letters, and References can be sent to:

Ashley Sutherland, Archivist
archivist@colchesterhistoreum.ca